Plaza Special Event Application

PLEASE NOTE
Application must be completed and signed at least sixty (60) days prior to your event start date.

PLEASE NOTE: Overtime fees are applicable if the event extends beyond the license agreement time agreed upon in the executed license agreement.

PLEASE NOTE: If any of the following amenities or components will be a part of the event, please fill in the appropriate information. Leave blank if not applicable. If Owner’s existing setup/equipment is inadequate for the Event, then applicant may, subject to Owner’s prior approval, contract with one of Owner’s preferred contractors/vendors to provide the required equipment. If applicant chooses to forego the option of using Sundance Square Plaza tables and chairs a relocation fee will apply. Please Note that Sundance Square discourages entrance fees and food sales for public events, however, private events in the Plaza may hire a Sundance Square preferred caterer for food and beverage service. In addition, all sponsors must be approved in writing by your Sundance representative.

If Yes, will it involve any of the following?

Please Note: A list of participants must be provided.

PLEASE NOTE: If the Plaza’s sound system is requested, an official Sundance Square engineer must be hired at an additional fee.

Plaza Site Plan

Pavilion Floor Plan

PLEASE NOTE: Please provide contact information for any sponsors and/or vendors not listed above, a certificate of insurance is required from all contractors and vendors.

All applicants must reach out to Zach Murphy regarding the possibility of additional security at the event. Mr. Murphy can be reached at [email protected]

Applicant must sign a License Agreement which includes an indemnity provision and sets forth Applicant’s insurance requirements. A Special Event License Agreement must be fully executed 30 days prior to event. Applicant shall provide Owner with a certificate of insurance acceptable to Owner at least thirty (30) days before the Event. The policy must name the following as ‘Additional Insureds’ to all coverages: Sundance Plaza, LLC; Sundance Plaza Properties, LLC; Henry S. Miller Companies; and Fine Line Group LLC. Applicant’s insurance shall be primary to any other insurance available to the Additional Insureds. Minimum Limits as applicable: $1,000,000 Commercial General Liability, $2,000,000 Liquor Liability, $500,000 Auto Liability. Workers Compensation (if event sponsor has employees) including a Waiver of Subrogation in favor of Indemnitees. If Applicant has no employees, all vendors and contractors involved in event must provide Worker’s Comp. All limits and coverage may be adjusted to meet exposure as determined by Owner. Applicant will be required to obtain the necessary certificates of insurance from all contractors and vendors.

Licensor's Insurance: If Licensee is unwilling or unable to obtain the commercial general liability insurance required above, Applicant may elect to participate in Licensor's Tenant/User’s Liability Insurance Program (“TULIP”) and shall pay the additional premium for same to Licensor upon demand. If Applicant refuses or fails to provide the insurance required to be carried by Licensee pursuant to Section 13.c, Licensor shall have the right, but not the obligation, to obtain such insurance and, within ten (10) days after receipt by Licensee of Licensor's request for reimbursement, Applicant shall reimburse Licensor for the cost of such insurance.

PLEASE NOTE: Your event will not be authorized until a certificate of insurance has been received and approved and a 50% non-refundable deposit check has been received. All changes must be requested and approved in writing. Please allow one (1) to two (2) weeks for application approvals.

In exchange for the benefits we provide, a safe clean area, an impeccable reputation, convenient parking, and a highly recognized location, we require that all public events identify Sundance Square as an event sponsor in all marketing materials and advertising regarding this event. Please send all material to your representative for approval prior to publishing and/or printing.