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Plaza Special Event Application

1 Event Information
2 Applicant Information
3 Event Details
4 Entertainment
5 Vendors
6 Statements
7 Sign & Finish
  • PLEASE NOTE
    Application must be completed and signed at least sixty (60) days prior to your event start date.

  • Event Information

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • Please check all that apply
  • (If your event is more than one day, please list number of guests per day.)
  • Event Schedule (License Period):
    Must include set-up time, event time, and tear down

  • Date Format: MM slash DD slash YYYY
  • Date Format: MM slash DD slash YYYY
  • :
  • :
  • :
  • :
  • PLEASE NOTE: Overtime fees are applicable if the event extends beyond the license agreement time agreed upon in the executed license agreement.

  • Please check all that apply
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  • Applicant Information

  • Day Phone
  • Mobile Phone
  • Email Address
  • Day Phone
  • Mobile Phone
  • Email Address
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  • Event Details

  • PLEASE NOTE: If any of the following amenities or components will be a part of the event, please fill in the appropriate information. Leave blank if not applicable. If Owner’s existing setup/equipment is inadequate for the Event, then applicant may, subject to Owner’s prior approval, contract with one of Owner’s preferred contractors/vendors to provide the required equipment. If applicant chooses to forego the option of using Sundance Square Plaza tables and chairs a relocation fee will apply. Please Note that Sundance Square discourages entrance fees and food sales for public events, however, private events in the Plaza may hire a Sundance Square preferred caterer for food and beverage service. In addition, all sponsors must be approved in writing by your Sundance representative.

  • If Yes, will it involve any of the following?

  • *PLEASE NOTE: for all Plaza events that are open to the public, all beverage sales and services must be managed through a Sundance Square licensed vendor

  • Please Note: A list of participants must be provided.

    (the Plaza stage is included in the West Plaza rental)
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  • Entertainment

  • PLEASE NOTE: If the Plaza’s sound system is requested, an official Sundance Square engineer must be hired at an additional fee.

  • Promotion

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  • Site Maps

  • Plaza Site Plan

    Pavilion Floor Plan

  • Sponsors, Contractors/Vendors

  • Caterer

    (Must be selected from the approved vendor list)
  • Rental Company

  • DJ/Entertainment

  • Photographer

  • Other

    PLEASE NOTE: Please provide contact information for any sponsors and/or vendors not listed above, A certificates of insurance is required from all contractors and vendors.
  • PLEASE NOTE: Please provide contact information for any sponsors and/or vendors not listed above, a certificate of insurance is required from all contractors and vendors.

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  • Public Safety

  • All applicants must reach out to Zach Murphy regarding the possibility of additional security at the event. Mr. Murphy can be reached at [email protected]

  • Trash

    PLEASE NOTE: Applicant is required to make a concentrated effort to leave the space as clean as it was found.
  • Parking

  • * Parking is free after 5:00pm in all three garages.
    *You may purchase valet validations at $20.00 per car to provide free valet parking for your guests. Valet parking validations may be purchased through your Sundance Square representative. Please Note: Your caterer will NOT be able to validate parking at the event.
  • References:

  • Reference #1

  • Reference #2

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  • Insurance Information

  • Applicant must sign a License Agreement which includes an indemnity provision and sets forth Applicant’s insurance requirements. A Special Event License Agreement must be fully executed 30 days prior to event. Applicant shall provide Owner with a certificate of insurance acceptable to Owner at least thirty (30) days before the Event. The policy must name the following as ‘Additional Insureds’ to all coverages: Sundance Plaza, LLC; Sundance Plaza Properties, LLC; Henry S. Miller Companies; and Fine Line Group LLC. Applicant’s insurance shall be primary to any other insurance available to the Additional Insureds. Minimum Limits as applicable: $1,000,000 Commercial General Liability, $2,000,000 Liquor Liability, $500,000 Auto Liability. Workers Compensation (if event sponsor has employees) including a Waiver of Subrogation in favor of Indemnitees. If Applicant has no employees, all vendors and contractors involved in event must provide Worker’s Comp. All limits and coverage may be adjusted to meet exposure as determined by Owner. Applicant will be required to obtain the necessary certificates of insurance from all contractors and vendors.

    Licensor's Insurance: If Licensee is unwilling or unable to obtain the commercial general liability insurance required above, Applicant may elect to participate in Licensor's Tenant/User’s Liability Insurance Program (“TULIP”) and shall pay the additional premium for same to Licensor upon demand. If Applicant refuses or fails to provide the insurance required to be carried by Licensee pursuant to Section 13.c, Licensor shall have the right, but not the obligation, to obtain such insurance and, within ten (10) days after receipt by Licensee of Licensor's request for reimbursement, Applicant shall reimburse Licensor for the cost of such insurance.

    PLEASE NOTE: Your event will not be authorized until a certificate of insurance has been received and approved and a 50% non-refundable deposit check has been received. All changes must be requested and approved in writing. Please allow one (1) to two (2) weeks for application approvals.

  • Sundance Square Statement

  • In exchange for the benefits we provide, a safe clean area, an impeccable reputation, convenient parking, and a highly recognized location, we require that all public events identify Sundance Square as an event sponsor in all marketing materials and advertising regarding this event. Please send all material to your representative for approval prior to publishing and/or printing.

  • Date Format: MM slash DD slash YYYY
  • This field is for validation purposes and should be left unchanged.
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